Account management System of the Organization : The treasurer of the organization is in the sole charge of the Accounts. The fund generated through donations of National and International Donor Agencies remains deposited in the Account opened in the name of the organization, in any of the scheduled Banks wherefrom the monetary transactions are made under the joint signatures of 2 of the 3 bonafide office bearers viz the President, Secretary General cum Executive Director and treasurer. The Executive Director is the main signatory of any Bank transactions. All financial dealings are conducted by the provisions as contained in the Accounts and Financial Procurement Manual approved by the General Council of DPUP. All financial transactions like credit and debit vouchers, financial statements Audit Reports etc are preserved as important financial documents. The Accounts officer of the organization is responsible for all sorts of maintenance of the financial records, duly checked and signed by the Executive Director. The accounts officer is also responsible for preparing annual financial statement and annual budget in consultation with the Executive Director and treasurer of the organization. Then the budget and financial statement is placed through the treasurer in the annual general meeting and passed by the general council of the organization.
Monitoring and Evaluation procedure of the Organization : The monitoring and evaluation procedure is given below: For meaningful evaluation of the programs of project activities, a continuous monitoring system is applied for which trained and experienced staffs are deployed. The implementing process as per work-plan is duly supervised by the Field Supervisors whole activities are supervised by the Project Coordinator. The Executive Director ex-officio Project Director pays occasional or surprised visits to the field operations to look for any irregularity or problem and to provide appropriate remedies. For discussion on the whole program, monthly coordination meetings are held at the Project Office duly attended by Field Staffs, sometimes representatives of the beneficiaries and such meetings are sometimes attended by the Project Director as observer also.
Reporting and documentation process of the Organization : DPUP follows the following system as regards to documentation and reporting on the program activities. The Field Organizers/Facilitators of DPUP prepare daily activities reports on the performances in their respective field of operation and submit them to their respective line manager who prepare monthly activities reports and submit to the Project Coordinator who prepares the quarterly Activities Reports and submit to the Executive Director. Depending on the duration of the Project Annual or Final Activities Report is prepared and published by the Executive Director- a copy of which is submitted to Executive Committee and the Donor Agencies.